Time Management Self Improvement

Years ago when I started in this business, it seemed many clients had difficulty identifying their priorities. This isn’t as true today as it was then. Unfortunately, now what I hear clients say is’I can identify my priorities with no problem, but I can’t get to them. At the end of the day I look up and realize I never got to the one thing I needed to do.’ We are all busier today than ever before. A certain amount of chaos in our lives has become acceptable. But it has also cost us focus. Here are a few suggestions on identifying and working on getting to your priorities:

Create SMART goals and visit them regularly.

In order to know your priorities, you first need to know your goalsboth personal and professionalbecause one flows from the other. Make sure your goals are SMART. Zig Ziglar says SMART stands for Specific, Measurable, Accountable, Relevant and Timelined. Now make sure you visit them daily. If your goals are SMART and visible, you are paving the road to then identifying your priorities.

Create focus time.

If you have identified your priorities but are not protecting time to work on them, you are setting yourself up for frustration and stress. Everyone deserves some amount of uninterrupted time to work on things they have identified as ‘important’and not necessarily ‘urgent’. The Covey Time Matrix this represents Quadrant II activity and it is where about 75% of our time should be spent. If you think you don’t have time to do this, consider the fact that you don’t have time NOT to do this.

Minimize priority busters.

During my ‘Clear your desk. Clear your mind. Organize it.’ workshop, we identify and talk about how to handle the 3 top priority bustersinterruptions, overcommitment and procrastination. Not only are we interrupted at least 8 times an hour, but it takes about 20 minutes to climb back into the project we were working on prior the interruption. If you are committed to your priorities, over-committing is more difficult. Each time you encourage or allow an interruption or over-commitment, you are letting others pull you into their priority at the expense of your own. The third and most obvious priority buster isprocrastination. Every time you delay a decision to work on something important, you become your own priority buster! Identify your procrastination roadblocks and move forward in overcoming them.

Begin practicing these basic time management principles and remembertime flies but YOU are the navigator.

Copyright 2002. Cynthia Kyriazis. All rights reserved.

Cynthia Kyriazis is an organizing and time management consultant, trainer, speaker, coach and author with over 20 years management experience in multi-unit corporations. Organize it, a division of Productivity Partners, Inc. is an organizational training firm she founded in 1995 and has been serving Fortune 500 clients ever since. Cynthia works with business and their employees to help improve performance and realize productivity gains.

Cynthia has appeared in the Philadelphia Inquirer, Kansas City Star and the Legal Intelligencer. She currently serves as Secretary on the Board of Directors for the National Association of Professional Organizers (NAPO), member of the National Speakers Association (NSA), member of the Kansas City of the International Society for Performance Improvement - (ISPI-KC) and consultant to the American Coaching Association.

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Balancing a family’s varying schedules can be near impossible. Soccer, hockey, dance, skating, Brownies, Scouts, skiing, swimming, school activities, homework, not to mention play and sleep time, fill our children’s lives. Now add in the parental activities, including work, fitness, volunteering, and home maintenance

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Do you think Jullius Caesar worried if Marcus Brutus kept a task list? Perhaps he should have!

How do you manage your task list? WHAT you don’t have one? Better start one today! One of the biggest challenges we have in our fast paced world is we are bombarded with information. So much so, it makes it increasingly difficult to remember everything we need to. How much could a missed commitment to a valued client cost you?

A task list will make you much more productive! Guaranteed.

To do lists, or task lists are not only for your business tasks but personal tasks as well. It doesn’t matter what system you use, be it paper or one of many excellent software programs on the market today, as long as you use it. I find my calendar in Microsoft Office works well for me; I print a hard copy of my day’s appointments and tasks. With this list at my ready reference I can add and update my list with ease. It only takes me a few minutes at the end of the day to update my electronic version.

Task list, work like this. If your brain knows that you are recording tasks that need to be done, subconsciously it relaxes. It doesn’t attempt to keep looping the task around which adds to your stress as you tend to react is some way each time you “remember”.

Task lists make you productive in another way as well. Pick your favourite colour - go out and buy that colour highlighter. When you complete a task, stroke it out with the highlighter. Your brain will begin to associate the colour with success. Within 30 days you will look forward to completing the tasks and the colour reward you see. You’ll become more organized and look forward to adding more tasks to your list with the extra time you have freed up. As productivity increases so will your personal success - guaranteed!

As I said to Brutus the other day, et tu Brutus? He replied, “You bet, I wouldn’t be caught dead without my task list!”

Clayton Shold shares his experience at SalesDialogue Systems Inc. a company committed to assisting sales professionals better understand how their internal conversations affects sales success. Learn more at http://www.salesdialogue.com

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